PAPER MANAGEMENT & FILING SYSTEMS
Do you have piles and stacks of paper, or just plain paper clutter? We will tackle the piles of paper and will create a customized and user-friendly filing system for you.
NEEDS ASSESSMENT
A Needs Assessment can be a powerful tool used to priority to a company's needs and develop strategies to address them.
We will perform a Needs Analysis to identify the current skills, knowledge, and abilities of staff, and the organizational and personal needs of the company's activities. Included with the Needs Assessment is a detailed report with recommendations and solutions.
Identify Causes of Performance Problems and/or Opportunities:
Once the critical organizational and personal needs has been identified, next is to identify the specific problem areas or challenges in your firm. It must be determined what the company's performance requirements are, and what appropriate solutions are to be applied. The following will be analyzed:
· Is staff performing their jobs effectively and do they know how to do their jobs?
· Is any one wasting time looking for documents and/or files – physically or electronically?
· Are deadlines being missed due to disorganization?
This will require detailed investigation and analysis of your staff, their jobs, and certain departments of your organization -- both for the current situation and in preparation for the future. Other core items addressed:
• Identify your priorities and importance of specific tasks.
• Identify the causes of the personnel/staff performance
problems and/or opportunities.
• Identify possible solutions and growth opportunities.
• Generate and communicate recommendations for training
and development, organization development, and/or other
interventions.
♦
WHAT IF…?
What if someone has an accident and is unconscious or incapacitated… would anyone know what to do? What if someone suddenly quits? Can someone step in with little or no downtime and manage that particular desk and/or office?
We don’t want to think about these things, but unfortunately unexpected events do happen.
We will prepare an Operations Manual for that particular position where at least one other person in the office knows what to do.
♦
OFFICE SETUP & DESIGN
Would you like your office set up in an organized manner where everything is right at hand? Are you not as productive as you want to be because you and/or your office is disorganized? We will meet your requirements by creating a work environment that allows you the best possible workspace. We will assess you and your office for efficiency and redesign the setup of your office. A specific design and layout will be customized to your needs with everything in an organized manner to maximize your workspace and work more productively.
STORAGE DESIGN
If you are challenged with not knowing where to put items, we will create attractive storage solutions for your needs.
RECORDS STORAGE
We will create an archived / storage system for your papers and files. It can be placed at your home or at our affiliate Files on Call™ for safe record storage and retrieval. www.filesoncall.com
MAIL MANAGEMENT
Is your piles of mail controlling you? We have a system that will effectively manage the steady influx of everyday mail and junk mail.
BILL PAYING
Put an end to paying unnecessary late charges because you cannot locate a bill in one of those piles. We have an easy solution and will create an effective bill paying method for you. We specialize in assisting senior citizens with their bill paying and chaotic records by creating a very simple record keeping and bill paying system for them.
COMPUTER ORGANIZATION
In today’s world, the computer is an extremely important to keep organized. We will show you a very simple method to keep track of all of your computerized files. In addition, we will create a system of when to purge obsolete items from your computer.
ASSET INVENTORY
Your valuables in your home are very precious and sometimes irreplaceable. We will videotape or photograph the contents of your home, i.e., your furniture, antiques, jewelry, etc. All will be inventoried on a list and provided to you on a CD. This is an excellent tool for insurance purposes in case of a fire, rain damage, etc.
CLOSETS
We will organize your closet where you can find items in a flash. We also will assist with removing items for donations or consignment shops. Next, we will remove items for donations or consignment shops.
GARAGES
Is clutter keeping you from parking your car in your garage? Are you stuffing things in your garage because it’s the quickest solution at the time? We will clean out and organize your garage and get that car where it belongs!
AUTOMOBILE
For the busy person that is always on the go and on the road, whether it’s a busy executive or busy mom, we have an excellent customized organized system that’s designed for you and your automobile.
MAINTENANCE PLANS
Once we have you all organized, we offer several maintenance plans to keep you organized. We will come to your office weekly, bi-weekly or monthly to keep your filing up to date, create new files and assist you with any organizational needs.
